When applying for a new job, a candidate must present a crucial document known as a relieving letter. This document demonstrates that the potential employee has performed all necessary duties and services for their prior employer.
If you’re unfamiliar with it, don’t worry; this post will cover everything you need to know about relieving letters and include free MS Word & PDF templates and examples.
What is a relieving letter?
It states that after completing all necessary paperwork, the employee was released from their duties and responsibilities by the prior employer.
A letter of resignation is often written on the business’ letterhead and presented to the employee on their last day of work.
Relieving letter format
The tone of a letter of resignation should be formal, and the text should be brief. Given that the document contains the employer’s name, the employer should make sure that it is properly drafted.
Recommended Read: Reason For Job Change
Details required in a relieving letter
1. Date
The first section is the issuance date, which should be typed at the top of the page.
2. Employee information
Just below the date of issuance is where the employee information appears, which includes the name, title, and department. This section might also include the name of the business.
3. Subject
This section provides a brief about the letter’s purpose.
4. Salutation
A formal salutation is followed by the first name of the recipient of the letter in this section. For instance, “Dear John.”
5. Body of the letter
It also specifies the employee’s resignation date and the final day of employment.
6. Formalities and appreciation
In this clause, the employer guarantees that after a specified time, the employee will receive the full and final compensation. Thanks and well wishes for the employee coming after the assurance.
7. Signature
The signature on the bottom left of the page marks the end of the letter.
Relieving letter template and sample
[Company_Name] [Company_Address]14/12/2021
Relieving letter
Dear [Employee_Name],
You are hereby released from your obligations as of [Employee Relieving Date] in accordance with your resignation email of [Employee Resignation Date]. We thus certify that from [Employee Joining Date] to [Employee Relieving Date], you have been employed by [Company Name] in the capacity of [Employee Designation].
We want to express our gratitude for your work with [Company Name] and our best wishes for your future endeavors.
For [Company_Name] [HR_Name] [HR_Designation]
How to write a relieving letter
- The correspondence must be printed on business letterhead.
- Unless the employee specifies a specific name, “To Whom It May Concern” is the best salutation to use.
- Mentioning the resignation acceptance and the employee’s title is appropriate.
Q1. What is the difference between an experience letter and a relieving letter?
The relieving letter acknowledges the employee’s departure and specifies the last day of employment. The service certificate, also known as an experience letter, contains information on an employee’s name, title, gross yearly income, date of hire, date of termination, and the nature of their experience. However, some businesses just provide a letter of resignation and incorporate the service certificate’s information into it.
Q2. Can an employer deny a relieving letter?
Yes, the employer has the right to reject letters of resignation due to an employee’s bad behavior or other similar reasons. In all other situations, the company must give resignation letters to the departing employees.
